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Home / Screen Recording / How to Compress a Video in PPT: 3 Free Methods

How to Compress a Video in PPT: 3 Free Methods

By Monica | Follow twitter | Updated on April 25, 2024
One of the most convenient ways to reduce your slides’ file sizes is to compress media files, such as videos, images, audio, etc. in the PPT. In this comprehensive guide, we will show you three methods to compress videos in PowerPoint slides. Let’s move on!

When using media files in PowerPoint, the file size of your presentation will be pretty large, resulting in taking up much storage space and requiring more time when sharing and archiving. However, if you know how to compress PowerPoint, you can effortlessly save disk space and improve the playback performance. In this blog post, we will explore three practical methods to help you compress a video in PPT, generating a small file size without compromising on video resolution or quality. So, stay tuned with us and compress videos in your slides with ease.

#1. uilt-in Tool for Compressing Media Files in PowerPoint

PowerPoint has a free built-in feature for compressing media files in a PPT, with which you can conveniently reduce the media file size in your presentations. Here’s a GIF image that offers you a clear guide:

Note: Be cautious about using this method if your presentation contains embedded subtitles and alternate audio tracks because they will be removed during the compression process.

Only three steps are required to complete video compression in PowerPoint:

Step 1. Open the PPT file you wish to compress in PowerPoint.

Step 2. On the top navigation bar, click File. Then select Info from the left pane.

Step 3. Choose Compress Media and select a compression level.

Compress Videos in PPT with In-Built Feature

The following three compression levels are offered. Select one according to your actual needs.

  • Full HD (1080p): This stands for 1920x1080 pixels. It provides high-definition clarity and is widely used for streaming services, Blu-ray discs, and high-quality video content.
  • HD (720p): This stands for 1280x720 pixels. It's not as sharp as 1080p, while it still offers good clarity and is commonly used for online streaming, gaming, and video content.
  • Standard (480p): This stands for 854x480 pixels. It's the lowest of the three resolutions and offers basic video quality suitable for small screens or older devices.

PowerPoint will automatically start to compress all the media files in the opened slide. If you need to use the original PPT file, just click Undo to reverse your compression.

#2. Compress a Video in PPT Without Losing Quality

The built-in feature in PowerPoint offers a convenient way to reduce video file size in a PPT. However, by using this method, the compressed videos easily get poor resolutions. So, in this section, we will introduce you to a lossless method to optimize videos in your PPTs: compress videos with a specialized file compressor.

AWZ Screen Recorder is a reliable screen recording tool for capturing video, audio, and webcams on Windows and macOS. It can record all the activities on your computer and save media files in various formats. Moreover, video/audio editing tools such as video editor, video compressor, and denoiser are all available in AWZ Screen Recorder for free.

AWZ Screen Recorder’s video compressor tool allows you to reduce video size without compromising on file quality. It supports a wide range of video formats, including MP4, WMV, AVI, MKV, MOV, FLV, MPEG, ASF, and TS.

To compress PPT videos with a third-party compressor, make sure that you’ve saved them to a local folder in advance. Check the steps below to reduce videos’ file size without a hassle:

Step 1. Free download and install AWZ Screen Recorder on your computer. Then, launch it.

For Windows Users:

For Mac Users:

 Free Download

Step 2. Click Quick Tools > Video Compressor and import the video file you wish to compress.

Access Video Compressor in AWZ Screen Recorder

Step 3. Select a compression level and adjust related output settings.

Adjust Compression Settings

Step 4. Tap the Compress button to process.

More Features of AWZ Screen Recorder

  • Record PPT with audio and video: If you need to present a slide remotely, AWZ Screen Recorder allows you to make a video of your presentation with audio recorded.
  • Record presentation with webcam: By recording webcam with AWZ Screen Recorder, you can easily video record yourself and present in a presentation, which is widely used for making teaching videos.
  • Scheduled recording: To record your screen at a specific time, you can assign a scheduled recording task to start and end your recordings automatically.
  • Record screen with mouse and keyboard effect: When capturing an on-screen activity, you can display a virtual keyboard and mouse on your screen to make your action traceable.
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#3. Free Compress Presentation Videos with WPS Office

WPS Office is a popular office suite that also shares a great market with Microsoft Office. It integrates a Word processor, Excel editor, PowerPoint tool, and PDF editor into one program, offering you a one-stop solution to manipulate almost all the files in daily life and work.

WPS Slides offers feature-rich comprehensive tools for you to edit presentations. Whether you need to apply various effects, edit text, images, videos, convert documents, or reduce file size, you can easily find a way out within this software.

Check the content below to learn how to compress the selected video in your PPT with WPS Office:

Step 1. Open a slide in WPS Office.

Step 2. Click on the video you wish to optimize.

Step 3. Go to the Format tab and select Compress Media.

Compress Presentation Videos with WPS Office

Step 4. Choose a compression quality and start compressing the selected video.

Final Words

That’s all about how to compress a video in PPT. We’ve offered three methods to help you optimize presentations without compromising on video quality. All these three tools are free to use, enabling you to shrink slides without a hassle. With no bias, we highly recommend using AWZ Screen Recorder if you have advanced requirements. It not only helps compress videos, but also helps record yourself presenting a slide with audio. Download and record your screen in AWZ Screen Recorder now!

Common FAQ about

Q:How do I reduce the MB size of a PowerPoint presentation?

To reduce the file size of a PowerPoint presentation, you can compress media files such as videos in the PPT. Alternately, trying a professional file converter to compress the entire PowerPoint files is also a way out.

Monica has accumulated more than three years of experience in writing tech products. Now she works as an English columnist for this website. With her extensive experience, Monica has offered many helpful and feasible recommendations.

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